黑料吃瓜网

Salary:
$65,000.00 To $75,000.00

Summary:

The Exhibitions Project Coordinator is the administrative lead for a busy division, supporting the successful planning, development, and execution of exhibitions at International 黑料吃瓜网. Working under the Vice President of Exhibitions and Collections, this position manages project timelines, coordinates cross-departmental collaboration, tracks department and individual project budgets and contracts, and ensures administrative efficiency. The Exhibitions Manager also serves as a key liaison among curatorial, collections, design, internal departments and external vendors to ensure the smooth implementation of exhibitions that align with the museum’s mission and standards.

Key Responsibilities

Project Coordination

• Develop and maintain detailed exhibition timelines and task trackers for multiple concurrent projects
• Coordinate meetings, prepare agendas, document decisions, and track action items for internal and external exhibition partners
• Monitor project milestones and deliverables; proactively flag risks or delays
• Support exhibition installation logistics, including scheduling, coordination with other divisional stakeholders and vendors

Administrative Support

• Draft and process contracts, purchase orders, and payments in collaboration with finance and legal teams
• Maintain organized records of all exhibition-related documentation, including budgets, correspondence, contracts, and design files
• Track exhibition departmental and project budgets in coordination with the Director of Exhibitions and Finance team; manage and reconcile invoices and expenses
• Learn the EOS system, manage weekly department meetings and department’s vision/traction organizer
• Schedule quarterly conversations with the VP and each team member
• Contribute to, track and manage department’s five year, annual and quarterly goals

Internal and External Communications

• Act as a central point of contact for exhibitions project communications
• Liaise with departments including Curatorial, Collections, Programs, Marketing, IT, Guest Services, Video Productions and Facilities to ensure project alignment and resource planning
• Communicate with donors, lenders, contractors, and partners as needed to facilitate planning and logistics

Other Duties

• Assist with exhibition evaluation efforts, post-project documentation, and reporting
• Support traveling exhibitions and special projects as needed
• Perform other duties as assigned to advance departmental goals

Qualifications

Education and Experience

• Bachelor’s degree in art history, history, museum studies, arts administration, or a related field
• Minimum 3 years of experience in project coordination and administrative support, preferably in a museum, gallery, or cultural institution setting
• Certificate in project management a plus

Skills and Competencies

• Strong project management and organizational skills, with attention to detail and deadlines
• Familiarity with exhibition development processes and museum workflows
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Professionalism and discretion when working with confidential information and high-level stakeholders
• Proficiency in Microsoft Office Suite; experience with project management tools (e.g., Asana, Trello, Smartsheet) a plus
• A collaborative spirit and a proactive, problem-solving mindset

Work Environment and Physical Demands

• Primarily an office-based position, with occasional work in galleries and exhibition spaces
• Must be able to lift up to 25 lbs occasionally and assist with moving light exhibition materials as needed
• Occasional evening or weekend hours may be required during exhibition installations or event

To Apply

To Apply, please submit a cover letter and resume to the .